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The Gift of Gaming: Terms & Conditions

Version 1.0 · October 2026

1. Who we are

The Gift of Gaming is offered by Barnsley Association of Tabletop Gamers (“BATG”, “the club”, “we”, “us”), Unit 17 Chesham House, Chesham Road, Barnsley, S70 2NT. You can contact us at bassocwar@gmail.com.

In these terms, “you” means the person buying the voucher (the “purchaser”), and the “recipient” is the person the voucher is for. The purchaser and the recipient can be the same person.

2. What the voucher includes

1. Each voucher gives one recipient full BATG membership from 1 January 2027 to 31 March 2027. The period is fixed. It does not run from the date you buy the voucher or the date the recipient first attends, and it can’t be extended or moved.
2. During that period the recipient has the same access to club sessions and facilities as any other member.
3. Recipients are also invited to our New Member Nights programme, which runs weekly from January to March 2027. We may change the dates, times or content of individual sessions, for example to match demand or volunteer availability.
4. We’ll offer each recipient a “buddy” (an existing member) for their first visits, where we have enough volunteers. They don’t have to take this up.
5. Missed sessions can’t be carried over, refunded or credited.

3. Price, payment and availability

1. Each voucher costs £30, paid in full at the time of purchase through PayPal. If you choose a printed voucher by post, any postage charge is shown before you pay.
2. You can buy up to four vouchers in one order.
3. Only 20 vouchers are available in total. They’re sold first come, first served. When you go to pay, we hold your vouchers for up to 15 minutes. If payment isn’t completed in that time, they may be released to someone else.
4. Sales close at the end of 25 December 2026, or earlier if all 20 vouchers are sold.
5. Your order is accepted when payment is complete and we’ve sent you a confirmation email.

4. Who can receive a voucher

1. The recipient must be 18 or over. When you buy, you confirm that each recipient is 18 or over.
2. The recipient must not be a current BATG member, and must not have been a member at any time in the 36 months before 1 January 2027. The offer is for people new to the club.
3. There’s no restriction on who can buy a voucher. Current members are welcome to buy one for someone else.
4. We check every recipient against our membership records after purchase. If a recipient isn’t eligible, we’ll tell you, cancel that voucher and refund its price in full to your original payment method.

5. Your voucher

1. A printable PDF voucher for each recipient is emailed to the purchaser once payment is complete.
2. If you ask for a printed voucher by post, we’ll send it to the address you give us. It goes to you, not the recipient. If you order by 14 December 2026, we’ll post your printed voucher in time for Christmas. Once it’s with Royal Mail, delivery times are outside our control. We’ll still post printed vouchers ordered after 14 December, but they may not arrive until after Christmas Day. The emailed PDF is always valid on its own.
3. The voucher is not a ticket. Nobody needs to bring it to the club.

6. Contacting the recipient

1. Between 27 and 31 December 2026 we’ll contact each recipient, using the details you gave us, to explain the membership and help them book their first visit.
2. You must give us accurate contact details for the recipient, and only ones you reasonably believe they’d be happy for us to use for this purpose. Our Privacy Notice explains how we use this information.
3. We won’t contact the recipient before 27 December, so the surprise is safe.

7. Changing the recipient

You can change who a voucher is for at any time before 1 January 2027 by emailing us. The new recipient must also meet the eligibility rules in section 4. From 1 January 2027 vouchers can’t be transferred.

8. Cancellations and refunds

1. You can cancel any voucher for a full refund at any time before 1 January 2027. Just email us with your order reference.
2. Once the membership period has started on 1 January 2027, vouchers can’t be refunded, except where section 4.4 or section 10 applies, or where the law requires a refund.
3. Refunds are made through PayPal to the original payment method, normally within 14 days of our agreeing the refund.
4. Vouchers have no cash value and can’t be exchanged for cash or used for anything else.

9. Membership, conduct and club rules

1. While the voucher is active, the recipient is a member of BATG and agrees to follow the club’s Constitution, rules and policies, including our code of conduct, like any other member.
2. The club may suspend or end a membership in line with its Constitution. If this happens because of the recipient’s conduct, no refund is due.
3. The voucher doesn’t auto-renew. When it ends on 31 March 2027, the recipient can choose to carry on at our standard rates (currently £22.50 a month, or £12.50 a month concessionary), but there’s no obligation.

10. If we can’t provide the membership

If we have to close for a significant part of the membership period (for example, if we lose the use of our premises), we’ll offer a refund for the part of the membership we couldn’t provide, or equivalent membership at a later date, whichever you prefer.

11. Our responsibility to you

1. We’re a volunteer-run club and will provide the membership with reasonable care and skill.
2. Nothing in these terms limits your statutory rights as a consumer, or our liability for death or personal injury caused by our negligence, or for fraud.

12. General

1. We may update these terms for future purchases. The version in force when you bought applies to your order.
2. These terms are governed by the law of England and Wales.
3. Questions or complaints? Email bassocwar@gmail.com and a committee member will get back to you.

Barnsley Association of Tabletop Gamers · Unit 17 Chesham House, Chesham Road, Barnsley, S70 2NT · bassocwar@gmail.com